1. When is a good time for a meeting?
Always when your group needs to share information.
When a meeting is the best way to achieve your objective.
At least once each day.
Never. Meetings are always a waste of time.
2. What is your objective and how do you
find it?
Look for the objective, the purpose, the basic reason for the meeting.
If the meetings are routine, it is not necessary to identify an objective.
As the meeting starts, decide as a group what the objective
of the meeting is.
Meeting objective? What meeting objective?
3. Should m eetings be on a regular
basis?
Yes. Regular meetings are the only way for a group to communicate
effectively.
Yes, but routine meetings need a clearly defined
objective and each meeting must contribute to this objective.
No. Meetings should never be on a regular basis.
Yes. Is there a better way to learn office gossip?
4. Who should participate?
Anyone who wants to participate. The more the better!
Anyone who is connected with the topic of the meeting. After all, we wouldn't want to exclude anyone.
Those who can influence the meeting objective.
Those who are sociable, funny and make good conversation.
5. What should a good agenda include?
The objective of the meeting, the issues to be discussed,
the time the meeting will begin and end, the location, the participants
involved and what is expected of the participants in terms of preparation
before the meeting.
The objective of the meeting, the issues to be discussed,
the time the meeting will begin and end, the location and the participants
involved.
The issues to be discussed, the time the meeting will begin
and end, the location, the participants involved and what is expected
of the participants in terms of preparation before the meeting.
The types of food and drinks that will be served. This is
the most interesting aspect of the meeting.
6. Is it necessary for the agenda to be distributed
before a meeting?
Yes. The agenda should be distributed one week
before the meeting. This gives participants enough time to prepare for
the meeting.
Yes. The agenda should be distributed one day before
the meeting. This gives participants time to prepare for the meeting discussion.
No. Distributing the agenda as participants enter the meeting is sufficient.
No. What’'s the point? We never follow the meeting agenda
anyway.
7. Is it appropriate to hold a meeting in
a restaurant?
Yes. But only if you’'re in the food business.
No. Meetings are most productive when they occur at the office.
Yes. If the objective is to create a social as well as
a business relationship.
No. Food puts people to sleep.
8. How can you keep a meeting from running late?
Buy a very big alarm clock for your meeting room. When
the alarm rings, the meeting’ is over.
Make each participant contribute a dollar for each
minute the meeting continues after the finish time.
Set a time limit in advance and stay with it!
It’'s impossible. Your meetings run late so often
that you don’t know what "on time" means anymore.
9. When do you end a meeting?
Finish the meeting only when it is ten minutes after the official finish time.
Always finish the meeting when the objective is completed.
When every person in the room is asleep.
When all the donuts and coffee are finished.
10. How can you evaluate the success of your meeting?
At the end of the meeting, how many of the agenda items
were discussed? The more items covered, the more successful the
meeting.
To get an accurate picture of the effectiveness,
ask participants for their written opinions.
If the meeting finishes on time, the meeting was successful.
How many people are still awake in the room? The more
open eyes, the more successful the meeting.
